Christof Komander


Managing patents is a key task for companies and inventors. However, creating, monitoring and managing patents can be a difficult and time-consuming task. One way to simplify patent management is to use professional IP software.

However, many companies still use Excel spreadsheets to manage their patents. While Excel spreadsheets are a common way to manage data, they do not provide all the features needed for effective patent management. In this article, we will look at the advantages of professional IP software over Excel spreadsheets.

  1. Process automation

Professional IP software automates many processes that normally have to be performed manually. This saves time and reduces the risk of human error. For example, IP software can automatically track deadlines and dates and send notifications when a deadline is approaching or has expired. This prevents important deadlines from being missed and patents from accidentally expiring.

  1. Centralized data management

Professional IP software provides centralized data management. All patent-relevant information is stored in one place and is easily accessible to authorized persons. This means that all parties involved have the same information available, which facilitates collaboration and decision-making. In contrast, Excel spreadsheets can have multiple versions and reside on different computers, compromising data consistency and security.

  1. Reporting and analysis

Professional IP software provides robust reporting capabilities not available in Excel spreadsheets. The software can capture and prepare information in real time to generate meaningful reports and analysis. These reports can be used to evaluate the effectiveness of patent strategy, monitor patent portfolio status, and make decisions based on sound data.

  1. Security and data protection

The security and protection of patent data is critical. Professional IP software provides higher security and data protection than Excel spreadsheets. The software has strict security protocols that limit access to patent data to authorized individuals. In contrast, Excel spreadsheets can be easily hacked or accidentally shared.

  1. Automated fee calculation

Professional IP software can automate the fee calculation that is normally done manually. The software can retrieve the current fee rate and automatically calculate the fees required to maintain patents. This saves time and reduces the risk of miscalculations.

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